Pymble Ladies’ College OSHC provides quality care for children from Kindergarten to Year 6 in the Junior School campus next to the John Reid Building. Our highly-qualified educators provide an exciting play-based curriculum that adheres to the National Quality Standards and encompasses the My Time, Our Place – Framework for School Age Care in Australia. We manage our programs in accordance with National and NSW laws and regulations.
Why Pymble LC OSHC?
- All educators have Working with Children Checks and are trained in CPR, Asthma and Anaphylaxis, and/or Applied First Aid.
- A nutritious and varied breakfast/afternoon tea will be provided each day.
- Hassle free drop off at Before School Care. Parents can drop their daughters at the Preparatory carline and they will be accompanied to the OSHC centre.
- Homework supervision between 3.15pm and 4.15pm each day.
- Music rooms available for practice between 3.30 and 4.30 pm Monday- Thursday on request.
- Fun, child based program.
- Strong connections with Pymble families.
Before School Care
Program Hours: 7.00am to 8.30am (during school term)
Fee: $13.50 per morning (2020 rate)
After School Care
Program Hours: end of the school day until 6.30pm (during school term)
Fee: $31.00 per afternoon (2020 rate)
OSHC fees are as follows:
Regular and Casual attendance: $31 flat rate
Regular and Casual booking (less than 24 hours notice): $36 flat rate
Non-notification fee of absence or changes to afternoon attendance schedules: $7.50
Late collection fee: $5 per minute per child
All payments for attendances will be charged from you nominated bank account or credit card. Payment details are entered onto your Hubworks account through iPay. Payments withdrawn from your nominated account are paid in arrears on a fortnightly cycle. The Child Care Subsidy is credited via your Hubworks account as a fee reduction based on the percentage entitlement.(see Child Care Subsidy)
Declined Payments: may incurr a fee should an outstanding payment or payment details not be rectified.
Child Care Subsidy
Pymble Ladies College OSHC is an approved Child Care Centre. This allows for families to claim the Child Care Subsidy for OSHC attendances. Parents can apply for the Child Care Subsidy through Centrelink.
The Child Care Subsidy is the main payment to assist families with the costs of child care. It is generally paid directly to providers to be passed on to families as a fee reduction. Families make a co-contribution to their child care fees and pay the difference between the fee charged and the subsidy amount.
When making a booking with Pymble OSHC and should you be entitled to receive the Child Care Subsidy, you will be asked to confirm your Enrolment Notice which will be sent to your MyGov account. Once the enrolment notice is confirmed the CCS percentage will be then added to your Hubworks account by Centrelink via your CRN’s that were entered on your Hubworks enrolment.
For further information regarding the Child Care subsidy visit https://www.education.gov.au/child-care-package-families or https://www.humanservices.gov.au/individuals/subjects/assistance-child-care-fees or contact Centrelink on 136 150.
Complying Written Agreement (CWA)
All families utilising Pymble OSHC service are required, through your Hubworks acount, to sign a CWA (It is important that you have a ‘Complying Written Arrangement’ with Uniting Early Learning that satisfies the Government requirements). This is a requirement for the Department of Education. The CWA is a legal agreement that Pymble Ladies College OSHC will provide care in return for fees and will outline the start date of the arrangement, fees, and booking details.
Authorisations for sign in and out of OSHC
All children are to be signed in/out of the Centre by an authorised person who has been registered on your Hubworks account. Parents have the ability to update their emergency contacts and authorisations on their Hubworks account at any time from their computer, phone or mobile device.
The authorised person signing in or collecting your child will be required to enter their mobile number and PIN when ‘signing’ your child in (for Vacation Care) and out of the Centre (all services).
Should you require a person, other than those added on your Hubworks account, to collect your child (emergency pickups only), we require notification by email or SMS. Email firstname.lastname@example.org or SMS 0439 044 279. Photo ID must be provided by the person who is collecting your child. Due to National Regulation a phone call cannot be accepted as an authorisation for collection of a child.
Before School Care
Parents will be met at the car line by one of the Centre’s educators, who will assist you to sign in your child. Children arriving at school before 8.00am (Preparatory School girls) and 7.45am (Junior School girls) will be signed in to the Centre and attend Before School Care. If your child has an early lesson or sport session at the Preparatory or Junior Schools, please let the educator know and they may go straight to their lesson without signing in. Preparatory girls will be accompanied to school at the end of Before School Care. Junior School girls will make their own way to their classrooms.
After School Care
If your daughter is attending a co-curricular activity that starts later in the afternoon, you are welcome to pick up her up from school and accompany her to her activity or stay with her on school grounds until the activity start time. If this is not possible, your daughter will be required to attend the OSHC Centre and remain there until her lesson time. (Applicable charges will be applied.) This is to ensure the safety of your child on the school grounds.
Preparatory School girls who attend OHSC and have an afternoon activity, will be picked up directly from the Preparatory School or the OSHC Centre (depending on the start time of the activity) and accompanied to their activity. Preparatory School girls will be returned to the OSHC Centre at the activity’s conclusion or as per your instruction noted on the applicable booking form. Preparatory Administration co-ordinate walkers to transfer children to and from OSHC and co-curricular activities as per your instructions on your child’s ‘Travel Arrangements’. Walkers are available Monday to Friday until the conclusion of 5.00pm lessons. Please ensure you do not book your child into any co-curricular activities that conclude after 5.00pm should they require a walker to return your child to OSHC. Should there be any temporary changes to your child’s after school care arrangements, email notification to Preparatory School Administration (email@example.com) and OSHC (firstname.lastname@example.org) is required. Staff will sign children into OSHC on your child’s arrival at OSHC.
Any child not collected from carline by the applicable time will be sent to OSHC for collection and signed out by an authorised person.
Junior School girls will make their own way to and from their activities as per your instructions on the applicable booking form.
Senior Sister Pickup
If your daughter is waiting at the OSHC Centre for collection by a Secondary School sister, she will be cared for free-of-charge up until 3.30pm. Please complete the ‘Senior Sister’ booking form indicating casual or regular booking. Your booking form informs us that your daughter is a Senior Sister pickup only and no fees will be applied. Should we not receive a booking form full ASC fees will be applied. Secondary School sisters must be included as an authorised person on your Hubworks account for the purpose of a PIN allocated for signing out their Preparatory/Junior sister. Please note that no afternoon tea is provided with this free service and the Senior Sister must collect your daughter. Should a parent collect your daughter full ASC fees will be applied.
Families will be charged $5.00 per minute, per child, after the Centre closing time of 6.30pm.
Families will be charged $5.00 for bookings that are made within 24 hours of the session time.
We rely on parent communication to keep us informed when your child will be absent from their usual OSHC attendance. We also require communication when there are any changes to their advised afternoon activity schedule. Whilst we do have information regarding some of the events within the College we cannot assume your daughters participation and therefore rely on your communication should your daughter be absent due to illness, camps, carnivals, sporting events, concerts, dance rehearsals, etc.
Please note that, in accordance with Out of School Hours Care National Regulations and in the interest of child’s safety, PymbleLC OSHC Centre (the Centre) will charge a Non-Notification of Absence Fee. This means that a fee of $7.50 will be charged to your Hubworks account if a SMS message or phone call from the Centre is required to confirm your child’s absence from their scheduled After School Care session.
To avoid this charge, parents and carers are required to confirm or advise the Centre of any changes to their daughter’s co-curricular attendance schedule and to notify the Centre if their child will not be attending a scheduled session in After School Care.
Please provide notification in writing for absences:
- Carbon Copy (cc) email@example.com when sending notifications to the Preparatory or Junior Schools regarding your daughter’s absences from school.
- Email: firstname.lastname@example.org to advise the Centre of absences, changes to OSHC bookings or changes to co-curricular schedules.
- SMS: 0439 044 279 if your child will be absent from a scheduled session at the Centre.
If your daughter attends OSHC after co-curricular activities, we allow her 15 minutes to arrive at the Centre after her activity concludes before beginning the process of contacting you via SMS or a phone call to confirm her non-attendance.
Thank you for supporting the Centre in maintaining the highest standard in ‘duty of care’ for your daughter
A notice period of two weeks is required when cancelling permanent and casual bookings. For booking cancellations to take effect, you must submit the ‘Amendment to Booking’ form. You will be charged regardless of attendance if the two weeks’ notice period has not been provided.
Please note for those that claim the Child Care Subsidy, the Subsidy will not be paid for absences submitted after a child’s last day of child care. This includes where:
- a family has confirmed their child’s last day at a service, but that child does not physically attend their last booked sessions of care (this applies to absences during Pymble OSHC two week cancellation period).
- a provider continues to charge fees for sessions of care after a child has left the service, because the family did not give the agreed period of notice that they no longer require child care.
These documents are available for review and feedback at the Centre.
We encourage the thoughts of all parents/guardians and children through face-to-face discussion or email